Request for Proposal (RFP): Expanded Math Access Program (K-8)
RFP # 25-008
Overview
The 91社区 (91社区) Office of Standards and Instruction is seeking proposals from qualified vendors with demonstrated knowledge, expertise, experience, and capacity to provide an online platform that offers standards-based, mathematics games and activities to promote math fluency and love of math within the elementary- and middle-level grades (K-8) at no cost to students or schools, as well as to develop and facilitate a statewide mathematics tournament for students in grades 1-8 (tournament details outlined within this RFP). The online program will give approximately 3.0 million licenses to students (1.425 million), educators (150,000), and families (1.425 million) throughout New York State (NYS).
Eligible Bidders
Eligible bidders for this RFP include for-profit and not-for-profit organizations and institutions of higher education (IHEs) that own an existing online platform that performs the functions defined in this RFP.
Subcontracting
Subcontracting will be limited to thirty percent (30%) of the total contract budget. Subcontracting is defined as non-employee direct personal services and related incidental expenses, including travel.
Terms of Contract
91社区 will award one (1) contract pursuant to this RFP for an amount no higher than $2,250,000 per year. Funding beyond Year One will be contingent upon the State Legislature appropriating funds. Please keep in mind that this RFP employs a 鈥渂est value鈥 method of procurement, with 30 percent of the overall points awarded based on cost. (See 鈥淐riteria for Evaluating Bids鈥 section of the RFP for additional information). Bidders are encouraged to submit budgets that are cost-effective.
The contract resulting from this RFP will be for a term anticipated to begin July 1, 2025, and to end June 30, 2030.
Minority and Women-Owned Business Enterprises (M/WBE)
Bidders are required to comply with 91社区鈥檚 Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP through one of three methods. Compliance methods are discussed in detail in the Minority/Women-Owned Business Enterprise (M/WBE) Participation Goals section below.
Service Area
New York Statewide.
Mandatory Requirements
See Mandatory Requirements section of the RFP.
RFP Components
Components contained in RFP #25-008 are as follows:
- Description of Services to Be Performed
- Submission
- Evaluation Criteria and Method of Award
- Assurances
听
Questions regarding the request must be submitted by email to EMAPRFP2025-2030@nysed.gov no later than the close of business February 13, 2025. Questions regarding this request should be identified as Program, Fiscal, or M/WBE. A Questions and Answers Summary will be posted here no later than February 26, 2025. The following are the designated contacts for this procurement:
|
Program Matters |
Fiscal Matters |
M/WBE Matters |
|---|---|---|
|
Andrea Faoro |
Thomas McBride |
Brian Hackett |
| EMAPRFP2025-2030@nysed.gov | EMAPRFP2025-2030@nysed.gov | EMAPRFP2025-2030@nysed.gov |
听
Bidders are requested to submit their bids electronically. The following documents should be submitted by email as detailed in the Submission section of the RFP and must be received at 91社区 no later than March 19, 2025. Bids are due by 3:00 PM Eastern Time:
- Submission Documents labeled [name of bidder] Submission Documents RFP #25-008
- Technical Proposal labeled [name of bidder] Technical Proposal RFP #25-008
- Cost Proposal labeled [name of bidder] Cost Proposal RFP #25-008
- M/WBE Documents labeled [name of bidder] M/WBE Documents RFP #25-008
The email address for all the documentation is cau@nysed.gov.
Instructions for Submitting an Electronic Bid:
- The technical and cost proposal documents should be submitted in Microsoft Office. PDF files that are editable and Optical Character Recognition (OCR) searchable are acceptable. Please do not submit the technical or cost proposal as a scanned PDF.听
- Submission documents requiring a signature must be signed using one of the methods listed below and may be submitted as a Microsoft Office, PDF, or JPG document. A scanned PDF is acceptable for these documents.
- The following forms of e-signatures are acceptable:
- handwritten signatures on faxed or scanned documents.
- e-signatures that have been authenticated by a third-party digital software, such as DocuSign and Adobe Sign.
- stored copies of the images of signatures that are placed on a document by copying and pasting or otherwise inserting them into the documents.听
- Unacceptable forms of e-signatures include:
- a typed name, including a signature created by selecting a script or calligraphy font for the typed name of the person 鈥渟igning.
- To identify the signer and indicate that the signer understood and intended to agree to the terms of the signed document, the signer will sign beside or provide by email the following attestation: 鈥淚 agree, and it is my intent, to sign this document by [describe the signature solution used] and by electronically submitting this document to [name of recipient individual or entity]. I understand that my signing and submitting this document is the legal equivalent of having placed my handwritten signature on the submitted document and this attestation. I understand and agree that by electronically signing and submitting this document I am affirming to the truth of the information contained therein.鈥
- To ensure the timely receipt of your bid, please use the subject line 鈥淏ID SUBMISSION RFP 25-008.鈥 Failure to appropriately label your bid or submitting a bid to any email address other than the one identified above may result in the bid not being received by the deadline or considered for award.
- Bids must be received by the due date. Bids are due by 3:00 pm Eastern Time.
Each bidder will be scheduled for a mandatory demonstration of the product it proposes. The demonstration will be scheduled in consultation with the bidder. It is anticipated that all demonstrations will be scheduled for one hour on a date mutually agreed upon by 91社区 and the bidder. Demonstrations may be conducted either in person at 91社区鈥檚 Albany, NY, office or by webinar. This demonstration must take place between 04/10/2025 and 04/23/2025.